Your kitchen runs on systems.
Your back office should too.
We automate the paperwork that keeps you up after close: daily sales sync, sales tax, tipped payroll, permit renewals and customer follow-up. Then a real accountant checks every number before anything gets filed.
You opened a restaurant to feed people,
not to fight with spreadsheets.
Margins are thin and the hours are long. Three government agencies want something from you every quarter. The paperwork waits until everyone has gone home, and it keeps piling up.
"Does the POS match the bank?"
Card batches, cash drops, delivery-app payouts and processor fees never quite line up. You know money is leaking, but you can't see where.
"What do I owe CDTFA?"
Sales tax gets filed from a rough number. Delivery-app sales get taxed twice, or not at all. Late returns can add a 10% penalty plus interest.
"Did we report tips right?"
Tip pools, cash tips, credit-card tips, and minimum-wage rules that change by city. One mistake can bring an EDD or IRS letter.
Automation does the busywork.
People check every number.
We connect your POS, bank, delivery apps and payroll into one automated pipeline. Software does the repetitive work every night, and your accountant reviews anything that looks off.
Your POS closes out
Sales, tips, comps and voids are captured automatically every night.
Everything syncs
Bank, card processor, delivery apps and vendor bills flow into QuickBooks.
Smart matching
AI-assisted rules categorize and reconcile, then flag anything unusual.
Accountant review
A real person checks flagged items, tax returns and every payroll run.
You get answers
Prime cost, food cost % and cash position, delivered to your phone.
Everything a restaurant needs, automated
Accounting, sales tax, payroll, licensing and customer management, all from one team with one login. You don't need five vendors who never talk to each other.
Bookkeeping & reporting
Monthly books built for restaurants, not generic businesses.
Sales tax (CDTFA)
Seller's permit, returns and payments filed on time, every time.
Payroll with tips
Tipped payroll done right, including tip reporting and the FICA tip credit.
Licensing & permits
Never miss a renewal on a license, permit or filing again.
Customer management
Turn first-time guests into regulars without lifting a finger.
Business & owner taxes
Year-end returns that start from clean, current books.
What changes when your back office runs itself
| Task | Today | With BAAS automation |
|---|---|---|
| Daily sales | Printing Z-reports and typing totals into a spreadsheet | Synced from your POS every night, automatically |
| Delivery apps | One lump-sum deposit with no idea what the fees were | Every payout broken into sales, fees, refunds and tax |
| Sales tax | Scrambling at deadline, guessing at taxable sales | Return prepared from real data, reviewed and filed on time |
| Tips & payroll | Paper tip logs and late-night math | Tips flow from POS to payroll, taxes filed for you |
| Permits | Finding out a renewal was due when the inspector arrives | Reminders 90, 60 and 30 days out, with paperwork started |
| Reviews & regulars | Hoping happy guests remember to leave a review | Automatic review requests and win-back texts to lapsed guests |
| Knowing your numbers | Finding out in April whether last year was profitable | Prime cost and cash position on your phone every week |
Restaurant Back-Office Health Check
Check every statement that's true for your restaurant. You'll see your score and exactly which automations would fix each problem.
Pick the plan that fits your restaurant
Flat monthly pricing with no surprise invoices. Every plan includes automation setup and a dedicated accountant. marks automated features.
Essentials
- Daily POS & bank sync
- Delivery-app payout splitting
- Monthly bookkeeping & P&L
- CDTFA sales tax returns
- License & permit renewal calendar
Full Back-Office
- Everything in Essentials
- Tipped payroll with tip import
- Payroll tax filings & FICA tip credit
- Weekly prime-cost & food-cost report
- Quarterly review call with your accountant
Growth
- Everything in Full Back-Office
- Automated Google review requests
- Missed-call text-back
- Birthday, loyalty & win-back SMS
- Monthly customer & marketing report
Behind on books or sales tax?
Start with a one-time Restaurant Books & Sales Tax Rescue. We catch you up and clean up past returns, then switch on the automations so you never fall behind again.
Works with the tools you already use
Restaurant owners usually ask…
Does automation mean no human looks at my books?
No. Automation handles the repetitive work: pulling sales from your POS, matching deposits, categorizing expenses and sending reminders. A real accountant reviews every flagged item, every sales tax return and every payroll run before anything is filed or paid.
Which POS systems do you work with?
We work with the major restaurant POS systems, including Toast, Square and Clover. We can also set up a workflow for most others that export daily sales reports.
How do you handle DoorDash, Uber Eats and Grubhub sales for sales tax?
In California, delivery marketplaces generally collect and remit sales tax on orders placed through their platforms. We separate those sales from your in-house sales so you report them correctly and don't pay tax twice.
My books are months behind. Can you still help?
Yes. We start with a one-time Restaurant Books & Sales Tax Rescue to catch you up, then switch on the automations so you never fall behind again.
Do you handle liquor licenses and health permits?
We track every permit and license renewal date. We prepare the paperwork for business licenses, seller's permits and fictitious business names. For ABC liquor licenses and county health permits, we coordinate with specialists and the agencies on your behalf.
How long does setup take?
Most restaurants are fully connected within two to three weeks, depending on how current the books are and how many locations you run.
Close up tonight and leave the paperwork to us.
On a short call, we'll look at your POS, sales tax and payroll setup. Then we'll show you exactly what we'd automate.
- Find where money is leaking between POS and bank
- Check your sales tax and tip reporting for red flags
- Get a clear automation plan and flat monthly price
Prefer to talk now? (510) 962-7300 · info@bayareaaccountingsolutions.com
Book your free review
Pick a time that works around your service hours, early mornings and between lunch and dinner included.
Book a free reviewCall (510) 962-7300